Effortless Hotel, Room & Block Management for Events
Our system optimizes hotel bookings for events needing 10 to 2,000+ rooms, with live tracking and automated allocation when participants do registerations.
Why Event Planners Trust Our Hotel & Room Block Management Solutions
Simplify hotel bookings for your participants
Our system shows negotiated hotel contracts and shows live availability to the attendees allowing them to make immediate bookings and eliminating costly allocation errors.
- Configure multi-night blocks with pre/post-event dates
- Add multiple room types with different rates per night
- Set cancellation policies and automatically track deadlines
Easy to Use Booking Interface for Attendees
Attendees can book their own rooms during registration, reducing support tickets and emails, saving your team's time.
- Self-service hotel and room type selection
- Flexible arrival/departure date options
- Automatic allocation tracking that prevents overbooking
Optimize Room Allocation through live dashboard
Our dashboard provides real-time booking insights to optimize allocations and negotiate better rates. Track booking trends, forecast demand, and refine planning for cost efficiency and event success.
- Instant updates when participants book accommodations
- Easy allocation adjustments as needs change
- Comprehensive dashboards showing booking patterns
Manage Finances Wisely & Save More
Protect your budget from unexpected attrition charges of attendees. Our system alerts you to upcoming cancellation deadlines and tracks utilization, hence, helping you on hotel management costs.
- Track contracted versus actual room utilization
- Receive alerts for key cancellation deadlines
- Manage billing and payment collection options
How It Works
Setup your event
Activate registration
Monitor progress
Generate reports
Less hassle, more efficiency. Get started today!
Streamline hotel, room & block management and save time while enhancing attendee satisfaction.
Frequently Asked Questions
Can attendees share rooms using your system?
Yes. Our platform includes room-sharing functionality that can be activated for organizations with this policy. Attendees can indicate preferences and find roommates through the system.
How does your system help control costs?
The platform tracks contracted versus actual room utilization, sends alerts for key cancellation deadlines, and provides real-time reporting to help you make informed decisions before penalties apply. Most clients report 15-25% savings on hotel management costs.
Can I manage multiple hotels for one event?
Absolutely. You can set up as many hotels as needed for your event, each with their own room types, rates, and allocations. Attendees can then choose their preferred hotel during registration.
How does the system handle cancellations and changes?
The system automatically manages cancellations according to your hotels' policies. When a room is cancelled, it returns to your available inventory. Attendees can modify their bookings within your defined parameters.
Will this integrate with my existing registration system?
Yes, our platform is designed to create seamless experiences across in-person, virtual, and hybrid event formats.
How secure is attendee payment information?
We maintain the highest level of payment security with PCI DSS compliance. All sensitive data is encrypted, and we never store complete credit card information on our servers.